By-Laws

OCA By-Laws

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OCA By-Laws

ARTICLE I – GENERAL

SECTION 1 NAME

This organization shall be known as “The Ogden Cycle Association” And will operate as a non-profit organization incorporated under the laws of the State of Utah. The nickname of the organization shall be the “Victors”.

SECTION 2 – PURPOSE

The purpose of this organization shall be to promote the sport of competitive motorcycling in the State of Utah.

SECTION 3 – AFFILIATION   

This organization shall be affiliated with the Utah Sportsman Riders Association of the State of Utah as a member Club and shall be subject to all rules and regulations of that Association.

SECTION 4 – CORPORATE POWERS

The Corporate powers of this club shall be vested in a Board of Directors who shall be members in good standing, two-thirds (2/3) of whom shall constitute a quorum for the transaction of business.

 

ARTICLE II – BOARD OF DIRECTORS / OFFICERS

SECTION 1 – BOARD OF DIRECTORS

A board of Nine (9) Directors will be elected to oversee affairs as described by the Articles of Incorporation. The term of office will be two (2) years. An election will be held on even numbered years for five (5) directors and odd numbered years for four (4) directors. Additional responsibilities of the board members include supervising officers, team leaders, agents, consultants, and contractors to insure their duties are properly performed.

SECTION 2 – ELECTIONS

Election of the Board of Directors will be by nominations solicited from the floor. Nominees must be members in good standing with at least one (1) year in the club and may not be the owner of a motorcycle shop. Election will be by private ballot with a simple majority vote determining the winners. The election shall be held at the September club meeting each year and take effect in October. Club officers will serve as the election board and will conduct the election, count the ballots, and announce the results.

SECTION 3 – CLUB OFFICERS

The officers of this organization shall be President (the President must be on the Board of Directors), Two Vice-Presidents, Secretary, and Treasurer. It shall be the first responsibility of the Board of Directors to appoint Club officers. The term of office for all officers shall be one (1) year.

SECTION 4 – VACANCIES

Any office vacated during the term of office will be filled by appointment by the Board of Directors. The appointment will only be for the unexpired term of the office vacated. Any Board position vacancies shall be filled by a club vote at the next scheduled meeting. The President may appoint an interim board member until the general membership can vote.

SECTION 5 – REMOVALS OF OFFICERS

To remove an officer from office, charges must be presented in writing to the Board of Directors who, after due deliberation, shall report to the club its recommendations. An affirmative majority vote of the general membership present shall be required to remove the officer.

SECTION 6 – DUTIES OF THE OFFICERS

The duties of the officers will be as follows:

A. The President shall be named as the principle officer of the             organization and shall supervise all of its business and affairs.               The President will preside over all general and board meetings.

B. Either of the Vice-Presidents, chosen by the President, shall act in his    absence, perform all duties and shall have all powers of that office. He    shall perform other duties as assigned by the President.

C. The Secretary shall record and keep the minutes of all meetings, including names of members and prospective members present and shall, perform other like duties as required by the President.

D. The Treasurer shall be responsible for all assets of the organization. Shall receive all monies due the organization in such local bank as may be designated by the Board of Directors and will pay all monthly bills. May  take dispersions from the account only by direction of the President and    only by checks signed by him and countersigned by either the President or the Vice-President. He will be responsible for the preparation of financial statements and make them available to the general membership at each meeting.

ARTICLE III – MEMBERSHIP

SECTION 1 – NEW MEMBERS

Membership in this organization may be attained only by the following procedure:

A) Any person of good moral character, proposed by a member in good standing and accepted by majority vote of the general membership present at a club meeting may become a member provided they are willing to accept and perform all requirements of the organization.

B) Initial working membership dues will be determined annually. Currently $500

C) New Working Members are accepted only at regular Scheduled meetings. The Working Member cap is set at 90 members excluding Charter and Lifetime Members. Current members in good standing will be able to renew regardless of cap.

D) Non-Working memberships may be obtained at any time. The Non-Working membership fee will be determined annually. Currently $800 for a single rider and includes all immediate family members under the age of 12. Additional family members over the age of 12 may be added for an additional $200 per rider.

E) Immediate Family of current members will be allowed to obtain their own membership when they move from home, or before, regardless of member cap.

SECTION 2 – SHOP / RACE TEAM MEMBERSHIP

A Shop/Race Team membership will be by Board of Director appointment only. A representative from any shop/team seeking membership will attend a scheduled Board of Director meeting with a proposal for membership.

SECTION 3 – GENERAL MEMBERSHIP REQUIREMENTS

To maintain membership in good standing in this organization, the following requirements must be met:

A) Pay yearly dues, which become due and payable on January 1 of each year (currently $300). Member will be considered delinquent if dues are not paid and the membership agreement signed by March 31st of the current year.

B) Single working members (one rider) are required and committed to a    minimum of forty (40) hours of work toward maintaining the facilities and    help with hosting races. At least twenty (20) of these hours must be reserved for races.

C) Family working members (two or more riders over the age of 12) are required and committed to a minimum of sixty (60) hours of work toward maintaining the facilities and help with hosting races per year. At least thirty (30) of these hours must be reserved for races.

D) It is the responsibility of the working member to check in and out with a team leader and get a receipt for their hours at work parties and races.

E) Consuming or being under the influence of illegal drugs or alcohol is not allowed if operating a motorized vehicle on OCA property or while working a race.

F) All regular working members must attend at least 50% of the monthly club meetings. Any member who cannot attend a meeting will call any officer to be excused prior to the scheduled meeting.

SECTION 4 – CHARTER MEMBERSHIPS

Charter membership is normally granted to working members after ten (10) consecutive years in good standing.

A) Charter members shall be exempt from one-half (1/2) of all dues, work duties, and attendance requirements. Members who gained Charter status prior to March, 2005 may be grandfathered and exempt from paying yearly dues.

B) Acting as president for two (2) consecutive years is grounds for acceptance into Charter membership upon a motion for such action and an affirmative majority vote.

C) Charter members are entitled to one (1) year inactive after ten (10) consecutive years in good standing with the inactive year counting as a good year.

 SECTION 5 – LIFETIME MEMBERSHIPS

Lifetime membership is normally granted to working members after fifteen (15) consecutive years in good standing.

A) Lifetime Members are exempt from all regular duties and attendance.

B) Lifetime Members will notify a member of the board of directors of their  desire to remain a member and sign required waivers between January 1st and March 31st of each year to remain a member.

SECTION 6 –  REMOVALS FROM MEMBERSHIP

A member may be removed from membership under any of the following circumstances:

A) Failure to pay dues by March 31st will result in automatic removal from  membership.

B) Failure to comply with any Article of these By-Laws or the membership  agreement will result in removal from membership upon a motion for such  action and an affirmative vote of not less than 50% of the current active    membership.

C) Conduct that results in OCA being placed in ill repute in the community or Affiliated organizations will result in removal from membership upon a    motion for such action and affirmative vote of not less that 50% of the current active membership.

D) Upon removal of membership, the former member’s gate key will be    immediately turned off.

E) Members removed for not fulfilling their working obligation listed in Article III, may not rejoin the club as a working member for two (2) years following.

F) Failure to comply with the membership agreement/release.

ARTICLE IV – MEETINGS

SECTION 1 – SCHEDULE

Meetings will usually be held once a month on the third Tuesday at the Roy City Library at 7:00pm as arranged by the Secretary, unless otherwise stated by the board of directors.

ARTICLE V – COMPETITION EVENTS

SECTION 1 – ADMISSION

No charge for admission to an event will be made for any working, charter, or lifetime member in good standing and their immediate family. In the case of an unmarried member, there will be no charge for the member and one (1) guest.

SECTION 2 – RACE ENTRANCE FEE

All race entrants; members and non-members will be required to pay the established entrance fee. Exception; club officers, team leaders, and members of the board of directors may be compensated for up to four entry fees per day as an incentive for the additional time required of their positions. In cases where the compensated entries affect Pro class purses; the entry fee will be paid by the club. Optional alternative compensation may be granted by the board of directors on a case by case basis.

SECTION 3 – REFUNDS

Refunds of admissions may be made to non-members who work at competition events at the discretion of the Executive Committee. Any other refunds must be voted upon and passed by an affirmative vote of a majority of the members present at a regular meeting.

SECTION 4 – MEMBER PARTICIPATION

All members will be expected to work at competition events as assigned by the Executive Committee.

ARTICLE VI – TRACK RULES

SECTION 1 – TRACK ACCESS

Only active working or non-working members in good standing may possess a key to the track gate. The person will have free access to and use of the track and facilities during the times of day specified by the City of Farr West noise ordinances (except when closed by order of the board of directors). People will be thoroughly familiar with rules outlined in the membership agreement/release waiver, including the use of protective gear, designated riding areas, and responsible conduct.

SECTION 2 – GUESTS, PASSES, FEES

A member may have guests provided all the following requirements are met:

A) Working members may purchase guest passes for $10 at regularly scheduled meetings.

B) All guests must wear the serialized Guest Pass wrist band and the corresponding signed and dated liability release waiver placed in the drop box at all times while on OCA property.  Failure to comply could result in suspension or removal from membership.

C) Each guest pass is valid for one day.

D) The sponsoring member will ensure guests obey all track rules and will be solely responsible for their guests actions while using the track and facilities.

E) All guests must be accompanied by their sponsor at all times while on club property. It is not acceptable for a member to leave guest at the facility alone for any amount of time.

F) It is the responsibility of the sponsor to have all appropriate waivers signed prior to any guest using the facilities. Failure to do so will be grounds for removal of membership.

SECTION 3 – EXCLUSIVE PEEWEE TIME

For safety concerns, the first 20 minutes of each hour may be reserved exclusively for the use of 50cc and 65cc riders who desire practice on the main track. The last 20 minutes of each hour is reserved for the same use on the Vet track. These two time slots are limited to 50/65cc machines when the right is invoked by the parent/guardian of the rider(s). All other riders will leave the main track immediately when this right is invoked. The parents/guardians will ensure the 50 or 65cc riders exit the main track immediately when these time slots are complete.

SECTION 4 – ATV MAIN TRACK ACCESS LIMITATIONS

ATV’s will limit use of the main track to Wednesday’s only. Other tracks on the property will remain unlimited access to ATV’s.

ARTICLE VII – AMENDMENTS

SECTION 1 – PROPOSED AMMENDMENTS

Any member may propose amendments to the By-Laws at any regular meeting. The amendment shall not be voted upon at such meetings, but must be held over for a minimum of one meeting before being voted upon. During this period, discussion on the proposed amendment shall be solicited at all regular meetings and the date of the formal vote will be announced.

SECTION 2 – VOTING

After being held over for the required period, the amendment shall be re-read by the Secretary and voted upon. Passage of the amendment will require and affirmative vote of the majority of active members present.

ARTICLE VIII – DISSOLUTION

SECTION 1 – PROCEDURE

The Executive Committee may, if circumstance warrant, propose dissolution of the organization. The Committee shall give the current active membership written notice thirty (30) days in advance of a meeting for this purpose. At such meeting, an affirmative vote of a majority of the current active membership will be required to effect passage of this proposal.

SECTION 2 – DISBURSEMENT OF MONIES

Any and all monies and assets remaining after dissolution and after payment of all debts and obligations will be distributed equally among the current members in good standing.

ARTICLE IX – FINANICAL CONTROLS

SECTION 1 – PROCEDURE

Any single expenditure of club monies above the amount of five thousand dollars ($5,000) must have prior approval of the majority of the club members present at the meeting where the approval is requested. The exception to this will be payment of the mortgage on club property and property taxes.

SECTION 2 – BUFFER FUNDS

There will remain a $20,000 minimum buffer in the Club bank account at all times for emergency use. This buffer may only be used if an affirmative vote of a majority of the members present at the club meeting is cast.